Where do I look for help?

What Help do you need?

I’m new here	Look at the Design Essentials Tour to see what it does, then read Getting Started. There is also an example of how to create a sample flyer in the Design Essentials HTML document.
I want to ...	Look in the on-line How To... book to find the task. If you can not see it, try looking in the Index.
What does this do?	Look in the on-line Menu Commands book, or choose the What’s This tool from the Help menu and click the object you want help on.
What’s the best way to ...	Read the on-line Tips and Shortcuts book to find how to speed your working with Design Essentials as well as your printing.


Displays a thumbnail of a page. To view the page, click this tab.


Displays the Color Schemes window. You can alter the color scheme for the entire document by changing the current color palette.


Displays the Layouts window. You can switch between alternative layouts for the current page.


Displays the Text window. You can edit entire texts flowing between linked frames in the Text window.

By default, the Text window displays the first frame containing text in the document. You can make it display a different text by clicking the frame containing the required text before clicking this button.


Displays the Image Editor. You can insert a range of images into each image frame.

By default, the Images window displays the recommended images for the first image frame in a design, if you have not selected an image frame. You can display recommended images for a specific image frame by selecting the required frame before clicking this button.


A place to store pieces of text and images. If you store items in the Scrapbook, you do not lose these items when you close Design Essentials.


Suggests actions you could perform, as well as alternative ways of doing things.


Describes what you can do by double-clicking the mouse.


Describes what you can do by clicking the mouse.


Describes what you can do by clicking the right mouse button.


Describes what you can do by clicking and holding down the left mouse button, then dragging the mouse to another location.


Describes what Design Essentials is currently doing.


Describes which page you are currently viewing.


Displays the current zoom factor. Larger zoom percentages make the page smaller. Smaller zooms make the page larger.


Welcome

Welcome to Design Essentials, the software that lets you produce great-looking full-color printed documents quickly and easily.

Before you start working with Design Essentials, you may find it helpful to join the Design Essentials Tour. The Tour demonstrates what you can make with Design Essentials, and how to make it.

Once you have finished the Tour, you are ready to produce sophisticated documents. If you need some more help, you can read Getting Started or the Design Essentials HTML document.

Copyright and Trademark Information


To start the Guided Tour, click Tour on the Help menu.


What is Design Essentials?

Design Essentials allows you to produce professionally-designed, high-quality color documents in a matter of minutes.

You do not need to design page layouts, develop new color schemes, or draw complex illustrations. Simply select a design, replace the images, color schemes and page layouts with ones you choose, then add the text to suit your needs.

You can produce a wide range of document types:

Brochures

Newsletters

Advertizements and flyers

Announcements and invitations

Letterheads and Business Cards

Signs

Menus

Calendars

Name tags

T-shirt transfers

Greeting cards

Postcards

Join the Design Essentials Tour.


Getting Started

To create professionally-designed documents, there are just a few basic steps to follow:

Begin a new document.

Choose a design.

Edit the text.

Choose your images.

Choose your layouts.

Change the color scheme.

Save the document.

Print the document.


How to Begin a New Document

After starting Design Essentials, you can choose whether you want to create a new document or open an existing one.

To start a new document

1.	Click Create New Document.

2.	Click OK.

After Design Essentials is open, you can create a new document at any time by clicking the New button on the toolbar.

Related Topics


How to Choose a Design

All Design Essentials prints are based on a design. The design contains a range of color schemes, page layouts, paragraph styles and images that you can use in your finished document.

You choose the design on which your document is based from the Designs window.

To choose a design

1.	In the Designs window, click the tab that contains the type of document you want to create. For example, cards, brochures or letters.

2.	Choose a design from the range available.

3.	Select the design by clicking it.

4.	Click the OK button to create the new document.

Tip

To assist in choosing a design, you can view a design in more detail by setting the View and Size options in the Designs window.

Related Topics


How to Increase the Size of the Displayed Page

If you want to increase the size of the page of the design you are modifying, you can choose Show Small Page Tabs from the View menu.

To decrease the size of the design page and return the tabs to their default size, choose Show Large Page Tabs from the View menu.


How to Edit Text

To edit text

Select the text frame that contains the text you want to edit.

Click the Text button to display the Text window.

Click in the Text window and edit the text as required.

When you are satisfied, click Edit Next. The text contained in the next text frame, and all its linked frames, is displayed.

Tip

Clicking Edit Next repeatedly cycles you through all text in a document. When you have seen all the text in the document, the first text is again displayed.

Related Topics


How to Change an Image

To change an image

1.	Select the image you want to change. The image frame is highlighted.

2. Click the Images button. The Images window, containing a range of images, is displayed. 3. Highlight your chosen image and click OK. The highlighted image replaces the previous image.
Tip

To see what an image looks like on the page
Click Apply instead of OK. Apply inserts the image into the frame on the page, but keeps the Images window open for you to continue replacing images.

To change more than one image
After clicking Apply, click Edit Next to view the range of images you can place in the next image frame.


How to Add Text and Image Frames

If the text and image frames supplied by Design Essentials do not meet your exact needs, you can add your own text and image frames.

To add a new frame

1.	With the design that you want to modify displayed in the Design Essentials window, choose either New Text Frame or New Image Frame from the Frame menu, or click the appropriate toolbar button.

When you move the cursor onto the displayed design, it changes to a large cross, which indicates you are in frame-drawing mode. If you are drawing a text frame, there is a T alongside the cross; if you are drawing an image frame, there is an i.

2.	Click the cursor in the position you want as the anchor point of your new frame, and drag out the frame to the required size.

3.	If you have added a text frame, click the Text button to add text to the frame; if you have added an image frame, click the Images button to insert an image in the new frame.

When you move your cursor over an added text frame, the frame outline is shown as a broken blue line; when you move your cursor over an added image frame, the frame outline is shown as a broken red line.

Related topics


How to Move and Resize Added Frames

After you have added a text or an image frame, you can move or resize the frame (although you cannot move or resize frames supplied with Design Essentials designs).

To move or resize a frame that you have added

1.	Click on the frame to select it.

2.	Choose Move/Resize Frame from the Frame menu (you can click the right mouse button to display a popup menu that contains this option), or click the appropriate toolbar button.

The handles of the selected frame are displayed.

3.	To move the frame, click inside it and move it to the required position.

4.	To resize the frame, click on one of its handles and drag it to the required shape and size.

5.	If you want to move or resize the frame further, reselect the Move/Resize Frame option (you can only perform one move or resize at a time).

Related topics


How to Delete Frames You Have Added

To delete a frame (and the content of the frame) that you have added:

1.	Click on the frame you want to delete.

2.	Choose Delete Frame from the Frame menu.


How to Change the Attributes of Styles in Added Frames

Although you cannot change paragraph style attributes in text frames supplied with Design Essentials designs, you can change paragraph style attributes in text frames that you add.

To change text attributes

1.	Select the added text frame whose attributes you want to change and press the Text button.

2.	Position your cursor in a paragraph whose attributes you want to change and press the Modify Style button.

The style modification dialog box is displayed, showing the name of the current paragraph style in the title bar, and the content of the Font tab.

3.	Change font attributes (font, style, size) as required.

4.	If you want to change the color of the text, click the Color tab.

The Color tab displays a palette of colors that have been specially selected because they produce good results on bubble jet printers. You can, however, create your own colors, and make them more or less transparent.

5.	If you want to change the text or paragraph format (spacing, alignment, leading), click the Format tab.

Related topics


The Font Tab

The Font tab enables you to change the font type, font style, and font size. You can also choose to have a style entirely in capital letters, by checking the Capitals Only check box.

If you do not want to make any further changes to a style, click OK to save the changes and return to the text editor. If you want to make changes on one of the other tabs as well, click that tab.

Related topics


The Color Tab

The Color tab enables you to change the color and transparency of a particular paragraph style. It provides a palette of default colors from which you can choose, but also allows you to choose from the basic Windows colors, or to create a custom color. You can make a chosen color more or less transparent by using the slide control in the Transparency box. The default is opaque, but by moving the slide control to the right, you can increase the transparency of the color.

To create a custom color

1.	Click the Edit button.

The Color dialog box, showing the 48 basic colors, is displayed.

2.	Click the basic color you require, or click the Define Custom Colors>> button to create a custom color.

3.	Create a custom color of your choice by either typing appropriate numeric values in the Color fields, or by dragging the crosshair onto a color of your choice in the color window, then moving the pointer up and down the sliding color scale on the right-hand side of the dialog box to get the required intensity of color.

4.	When you have created a suitable color, add that color to the custom color palette by clicking the Add to Custom Colors button.

5.	Click OK to redisplay the Color tab.

The newly created color is shown in the Color box at the top of the tab. When you return to the text editor, the text with the modified style is displayed in the chosen color.

Related topics


The Color Fields

The values in these fields, in combination, define your custom color. The actual color you create is shown in the Color/Solid box, and can be added to the custom color palette by clicking the Add to Custom Colors button.

Hue:	The shade of a color. The value in this field is a location in the spectrum or “rainbow” shown in the Colors dialog box. The position (or hue) 0 is on the far left; the position (or hue) 239 is on the far right.
Saturation:	The intensity or purity of a color. High saturation gives you a brighter or more intense (for example, in the case of black) color. Low saturation gives you a duller, less intense color.
Luminance:	The degree of lightness of a color. Pure white has a luminance of 100%; while pure black has a luminance of 0%.
Red, Green, Blue:	A large number of colors can be represented by mixing the three primary colors: red, green, and blue (RGB), in varying proportions. The highest value that you can enter is 255. If you set all three values to 255, you create the color white. If you set all three values to zero, the resulting color is black.


The shade of a color. The value in this box is a location in the spectrum or "rainbow" shown in the Colors dialog box. The position (or hue) 0 is on the far left; the position (or hue) 239 is on the far right.


The intensity or purity of a color. High saturation gives you a brighter or more intense (for example, in the case of black) color. Low saturation gives you a duller, less intense color.


The degree of lightness of a color. Pure white has a luminance of 100%; while pure black has a luminance of 0%.


The amount of red in the currently selected color (shown in the Color/Solid box).


The amount of green in the currently selected color (shown in the Color/Solid box).


The amount of blue in the currently selected color (shown in the Color/Solid box).


The color displayed in this box is determined by the position of the crosshair in the color spectrum above, and the position of the pointer on the sliding scale to the right of the spectrum. If you press the Add to Custom Colors button, this color is addded to the Custom Color palette on the left.


The colors displayed in this palette are the colors that have been created and saved by a user.


The Format Tab

The Format tab enables you to change the paragraph format of a style.

Format changes you can make are:

Paragraph Spacing:	You can specify the amount of space to be left before or after a paragraph, in points. It is advisable to only specify a value for one of these options, and for the same option (either Before or After) in each different paragraph style.
Paragraph Alignment:	You can choose whether you want paragraphs with a particular style to be left-aligned, right-aligned, or centered.
First Line Indent:	You can choose to indent the first line of a paragraph by a specified number of millimeters.
Leading:	If you have chosen a typeface that has long ascenders (characters such as l,d,h) and descenders (characters such as y, g, j), you might require a bit more space between lines of text in a paragraph. If you do not want to use the default leading for the font, you can choose one of the following options: Absolute: this fixes the leading at the value you specify, regardless of the font size.  Incremental: this adds a fixed amount of extra leading to the default leading for the font. Percentage: this adds a percentage of the font’s default leading; for example, if you specify 110%, 10% leading is added.
Kerning:	You can enable or disable automatic kerning by checking or unchecking the Kerning check box. If you enable kerning, the amount of space between certain characters in a word is adjusted, to give the word the appearance of being evenly spaced, which is particularly important when a style has a large font size.
Letter Spacing:	You can specify the minimum, optimum (ideal), and maximum spacing that you require between the letters in a word, expressed as a percentage of the standard inter-letter spacing for the given font. A negative percentage decreases the space, a positive percentage increases it.
Interword Spacing:	You can specify the minimum, optimum (ideal), and maximum spacing that you require between words, expressed as a percentage of the letter shown in the Unit Character box. You must specify a positive percentage.
You can also choose to link letter and word spacing automatically by checking the Link Letter and Word Spacing check box. This means you only have to enter values in the Letter spacing box.

Related topics


How to Change a Page's Layout
How to Change a Page’s Layout

To change a page’s layout

1. Click the Layout button. The Layouts window is displayed. 2. Choose the layout you want from the range of layouts shown. Click the required layout to highlight it.
3.	Click the OK button. The page changes to the chosen layout.

Tip

To test the new layout with your current text and images
Click Apply instead of OK. Apply changes the layout of the current page, but keeps the Layouts window open.

To change the layout for more than one page
After clicking Apply, click Edit Next to view the layout choices for the following page.


How to Change a Document's Color Scheme
How to Change a Document’s Color Scheme

To change the document’s color scheme

1. Click the Color button. The Color Schemes window, containing a range of Color Schemes, is displayed. 2. Highlight your chosen Color Scheme, then click OK.
Tip

To test a color scheme in your document
Highlight the color scheme and click Apply. Clicking Apply changes the document’s color scheme, but keeps the Color Schemes window open for you to make further changes.

Note

When there is only one color scheme available, the Color button is grayed out.

Related Topics


How to Print a Design

To print a design

1.	From the File menu, choose Print. The Print box is displayed.

2.	From Print Range, choose which pages you want to print. Selecting All prints the entire document.

3.	From Copies, set the number of copies you want to print.

4.	Click OK to print. Design Essentials automatically prints in the background, so that you can continue working as it prints.

Note

To print, your printer must be connected and set up (refer to the instructions that came with your printer).

If your printer is a BJC-610 or a BJC-620, you need to alter some settings to produce optimum prints from Design Essentials. All other printers are configured automatically.


How to Save a Document

To save your document

1.	Click the Save button on the toolbar.
If you have not already saved this document, the Save box is displayed.

2.	In the Save box, open the folder you want to store the document in.

3.	Enter the name of the document in the File Name box.

4.	Click Save.


Importing Text

Replaces existing text in the selected frame with the imported text. The imported file format can be either Rich Text Format (RTF) or Text (TXT). You can export text from a word processor into these formats.

To import text

1.	Enter the Text Editor by selecting the frame and clicking the Text button.

2.	Click the Import File button.

3.	Change the folder listed in the Look In box to the folder containing the required text file.

4.	Click the required TXT or RTF file.

5.	Click the Open button. The text opens into the selected Design Essentials frame.


Editing Larger Blocks of Text
Editing Blocks of Text

You can edit blocks of text with either the Text window or Microsoft Word. After selecting a text frame and opening the Tools menu, you have the option of choosing the text editor:

To edit in the Text window

Click Browse Text.

To edit in MS Word

Click Edit in MS Word.

Tip

Design Essentials’ Text window opens your document faster than Word.

MS Word is better for documents that require complex document management techniques, such as spell checking and search and replace functions.


How to Use Your Own Images

In addition to the images provided on the Canon Creative CD #2, you can use your own images. You can bring these images into Design Essentials by dragging, importing, or scanning.

To drag an image into Design Essentials

1.	In your image-creation program, select your image.

2.	Hold down the left mouse button and drag the image into Design Essentials.

3.	Move the mouse pointer over an image frame and release the mouse button. The image is now placed into your document.

Other methods

When your image is in your computer, you can drag the image from Explorer, or import the image file into Design Essentials.

When your image is on paper, you can scan the image directly into Design Essentials.

Note

Design Essentials requires the Canon Creative CD #2 to be inserted into a CD Drive whenever Design Essentials is open. When you want to use an image from a CD other than the Canon Creative CD #2, you must either place the CD in a separate CD Drive, or copy the required image to your hard disk, before including it in your document.


Dragging an Image File

To drag an image file into Design Essentials

1.	In Explorer or a folder, click the image file you want to place in your Design Essentials document.

2.	Hold down the left mouse button and drag the image file into Design Essentials.

3.	Move the mouse pointer onto the image frame release the mouse button. The image is now included in your document.


Importing an Image

To import an image into Design Essentials

1.	Click the Images button. A range of Images appear.

2.	Select the Import tab.

3.	Click Import to bring an image from a disk.

4.	Change the Look In folder to the folder that is storing the image you want to import.

5.	Click the image file.

6.	Click Open to import the image.

7.	Click OK or Apply to insert the image into a frame.


Scanning an Image

You need a scanner to scan an image into your Design Essentials document. If your image is already scanned, you need to import the scanned image into Design Essentials.

To scan an image into Design Essentials

1.	Click the Images button. A range of images is displayed.

2.	Select the Import tab.

3.	Click the Scan button.

4.	Choose which folder you want the scanned image stored in.

5.	Enter a filename for the image and click the Save button.

4.	The scanner displays a preview of the image. Using the mouse pointer, drag a rectangle around the area of the image you want to use.

5.	When you have marked the area, click Scan.

6.	Once the final scan is displayed, click OK or Apply to insert the image into the selected frame.


How to Crop an Image

To crop an image

1.	Double-click the image frame.

2.	Click the Crop button.

3.	Drag a rectangle around the area you want to see. Only that area will appear in your document.

4.	Click OK when you are finished editing the image.


How to Move an Image Within a Frame

After cropping or zooming an image, you can not see that portion of the image that falls outside the frame. To see an area outside the frame, you can move the image within the frame.

To move an image

1.	Move the mouse pointer over the frame containing the image you want to move.

2.	Double-click the image frame. The image editing tools are displayed.

3.	Click the Move button.

4.	Click down on the image and move it. When you can see the portion of the image you want, release the mouse button.

5.	Click OK to accept the changes and finish editing the image.


Zooming an Image

To zoom in on an image

1.	Double-click the image frame. Once you enter the image frame, image editing tools become available.

2.	Drag the slider up to zoom into the image. The zoomed-in image is displayed in your document.

3.	Click OK to accept the changes and finish editing the image.

Tip

Zooming into large images can cause the computer to redraw the screen slowly.


How to Add Pages

To add pages

1.	From the Page menu, choose Add Pages. The Pages window is displayed.

2.	All available page sets are displayed. Highlight the page set you want.

3.	When the required page set is highlighted, click OK.

Note

If your chosen page is dependent on other pages to complete the design, these pages are also added.

Related Topics


How to Remove Pages

To remove pages

1.	Click the page tab belonging to the page you want to remove.

2.	From the Page menu, choose Remove Pages.

3.	If the current page is linked to other pages a message box is displayed, asking whether you want to remove them all. If you want to remove the linked pages, click OK. The page and all linked pages are removed.

Note

When a page is linked to other pages, you can not remove it without removing all linked pages.


How to Re-Arrange Pages

To re-arrange the pages in a document

1.	Click a page tab and hold down the mouse button.

2.	Drag the page tab to the required location and release the mouse button.

Tip

When you release the page tab on top of another page tab, the page you moved is placed in front of the page tab that you dropped it on. When the page tab is released after the last page tab, the page is placed at the end of the document.

Related Topics


Browse Color Schemes
Browse Color Schemes (Tools menu; Color button)

Allows you to choose the document’s color scheme from the range of color schemes displayed in the Color Schemes window.  To pop up a definition, click a box or button in this image
Related Topics


Displays the color schemes in a larger or smaller size. Click the Large option to view the color schemes in a larger size.


Displays the range of color schemes you can apply to your document.


 New... (File menu)

Starts a new document based on one of a wide range of preset designs. Choose a design from those displayed in the Designs window.

If there are unsaved changes in the current document, you are prompted to save the document.

Related Topics


 Open... (File menu)

Displays the Open box. The Open box allows you to open a document you have saved to disk.

To pop up a definition, click a box in this image.

Related Topics


Look In names the folder or computer drive that you are currently looking into. To choose a different folder or drive, click the down arrow, double-click a folder or drive, then browse for the file you require.


Either type the file name you want to open in this box, or click a file in the current folder. Once you enter a file name into this box, you can open it by clicking the Open button.


Restricts the files being displayed in the folders to those with a certain extension. For example, Design Essentials files have a .DES extension. To view all files, change Files of Type to All Files (*.*). However, you can only open Design Essentials files into Design Essentials, regardless of the file types being displayed.


Clicking this opens the file named in the File Name box.


Revert To Saved (File menu)

Reads the current document from disk and displays it in Design Essentials. All changes made since you last saved are discarded.

Related Topics


Close... (File menu)

Closes the current document and allows you to either begin a new document, or open an existing one.

Note

Use Exit if you are finished using Design Essentials. If you have made some changes without saving, Design Essentials prompts you to save before exiting.

Related Topics


 Save (File menu)

Saves the document to disk.

If you want to change the file name or location of a document, use the Save As command. The document’s file name is displayed in the title bar.

Related Topics


Save As... (File menu)

Saves the document in the folder and with the file name that you specify.

To pop up a definition, click a box in this image.

Related Topics


Name the document by entering a name into the File name box. The document's filename becomes the name shown in the File name box.


Either folders, or files of the specified file type that are located in the displayed folder, are listed in this window. You double-click a folder to open it, and double-click a file to select it.


Design Essentials saves designs in Design Essentials File Format. You do not need to alter the Save as type.


Save In names the folder or computer drive that you are currently accessing. To choose a different folder or drive, click the down arrow, double-click a folder or drive, then browse for the file you require.


When you click this button, it saves the current document to the disk in the open folder with the file name you enter into the File Name box.


 Print... (File menu)

Displays printing options and prints all or part of the document. You can adjust the options before printing. Install a printer before using this command. To install a printer, refer to your Windows documentation, or to the documentation that came with your printer.  To pop up a definition, click a box in this image.
Related Topics


Displays the name of the active printer and the printer connection. To connect to a different printer, click the Setup button.


Specifies the pages you want to print. Choose from All, Current or Pages.

All prints the entire document.

Current prints the current page.

Pages prints all pages starting at the From page, and ending at the To page.


Specifies the Odd / Even combination of pages to print.

Odd and Even Pages: Specifies all pages within the Print Range are to be printed.

Odd Pages: Specifies only the Odd pages (1st, 3rd, 5th, etc.) within the Print Range are to be printed.

Even Pages: Specifies only the Even pages (2nd, 4th, 6th, etc.) within the Print Range are to be printed.

This setting is especially useful if you are printing a double-sided document. You can print just the odd pages, insert the paper into the printer again, and print the even pages on the back of the odd pages.


Sets the quality of the print. Low quality prints faster than high quality. For the best prints, set to High quality.


When checked, displays instructions for printing and folding the current document the next time the Print box is displayed. Different documents have different printing and folding instructions.


Specifies the number of copies to be printed (the default is 1).


Informs the printer what type of ink cartridge is loaded.

When the cartridge contains normal Canon Color ink, set to Color.

When the cartridge contains Canon Photo Color ink, set to Photo Color.

When the cartridge contains Canon Fluorescent ink, set to Fluorescent.

Note: It is essential to change this setting if you change the cartridge type. You can set this setting on the printer’s Property sheet, on the Graphics tab.

Note: Canon BJC-610 & BJC-620 printers do not use Canon Photo Color and Canon Fluorescent inks. Always set these printers to use Color ink.


When checked, prints only the text in the document. All image positions are indicated by a box, but the images are not printed.


Prints crop marks on the print. The crop marks indicate where to fold and where to cut the print. Dotted lines indicate where to fold; solid lines indicate where to cut.


This box contains information for the user that is appropriate to the type of design being printed.


You check (click to enter a tick in) this check box when you want to produce a double-sided printout.


Allows you to change settings for the printer from the Printer Setup window.


Print Cancel (File menu)

Stops Design Essentials printing. Because Design Essentials prints in the background, you can only stop it printing by selecting Print Cancel.


Print Setup... (File menu)

Controls the printing of your document. These settings determine, among other things, the size of the paper, the print resolution, and whether to mirror an image or to print an image as a negative.

Related Topics


Displays the name of the active printer and the printer connection.


Sets the printer to print in either landscape or portrait orientation. You do not need to alter the way your paper is fed into the printer. The printer automatically alters the way it prints in order to print to landscape or portrait.


Sets the size and source of paper to be printed on. Set this control to the type and location of paper to which you are printing. To see a full list of options, click the list boxes.


Displays a window that allows you to set some properties specific to your printer. The settings in the Properties window do affect Design Essentials’ output. To set the Properties to optimal printing for Design Essentials, see Optimizing Printing from Design Essentials.


Previous Files (File menu)

Displays a list of the most recently used documents. The most recently used document is placed on the top of the list.

Clicking a filename opens the corresponding document. When a document is opened, it becomes the first name on the list.

Related Topics


Exit (File menu)

Closes Design Essentials and any open document. Design Essentials prompts you to save any changes made since you last saved. If you choose not to save, all changes made since you last saved are lost.

Related Topics


Undo (Edit menu)

Reverses changes you make in a document, such as editing, applying styles and dragging and dropping text or images.

When undoing a number of commands, the most recent change is undone first.

Related Topics


Redo (Edit menu)

Returns the document to its state prior to using Undo. Redo is useful in allowing you to:

Reverse a mistaken undo

Experiment with a number of options. For example, you can toggle between a number of different images by using Undo and Redo.

Related Topics


Cut (Edit menu)

Removes selected text and images from a document. Using Cut, text is placed on the clipboard and can be pasted into other applications that support the Windows clipboard. However, images can only be pasted within Design Essentials. Images from Design Essentials can not be pasted into other programs.

You can Cut when you:

Select a Frame. Click a Frame and select Cut. The contents of the frame, and all its linked frames, are cut.

Edit text. When you are editing text, you can cut (CTRL+X) the selected text to the clipboard.

 Related Topics


Copy (Edit menu)

Places the selected text or images on the clipboard. Text copied to the clipboard can be pasted into other applications that support the Windows clipboard. Copied images, however, can only be pasted into Design Essentials.

You can Copy when you:

Select a text frame. Click a Frame and select Copy. The contents of the frame, and any frames linked to it, are copied.

Edit text. When you are editing text, you can cut (CTRL+X), copy (CTRL+C) and paste (CTRL+V) the highlighted text, rather than the entire text.

    Related Topics


 Paste (Edit menu)

Inserts text, images, or OLE objects from the Windows clipboard into a Design Essentials Frame. You must select the Frame before you can Paste into it.

You can paste text (but nothing else) into a text frame.

When you select a text frame and choose Paste, all text in the selected Frame and all its linked frames is replaced by text from the clipboard, which is converted to the default font for that frame. If information on the clipboard is not text, nothing is pasted.

When you are editing text in the Text editor, text pasted from the clipboard using CTRL+V is added where your cursor is positioned.

Note:

The size of supplied (as opposed to added) frames in a design is fixed. If the text that you paste into a text frame is too long to fit into the frame or linked frames after being converted to the default font, the text is truncated.

You can paste images or OLE objects copied from other Windows applications (or from other Design Essentials designs) into a Design Essentials image frame. The pasted image or OLE object replaces the previous image.

Related Topics


Paste Special (Edit menu)

Pastes the contents of the clipboard into the selected frame in the format you choose from the Paste Special box.

Paste Special shows you which formats you can paste into Design Essentials. For example, MS Word objects (such as text and pictures) can be pasted into a Design Essentials Image Frame in a variety of formats (the available formats depending on the type of object):

MS Word Document Object

RTF

Picture

Bitmap

Device-independent bitmap

Should you choose to link the information on the clipboard to its source, select the Paste Link option. A Linked OLE object is placed into the document. This means that the object is not actually stored in your document, but elsewhere (by the application of origin).

For more help on the individual controls in the Paste Special box, click a control and press F1.

    Related Topics


Delete (Edit menu)

Removes the text or images from the currently selected Frame. It does not place the text or images on the Clipboard. The only way to retrieve deleted text or images is by choosing Undo or Revert To Saved.

You can Delete when you:

Select a Frame. All text or images in the highlighted Frame, and all its linked frames, are deleted.

Note

To delete selected text in the Text window, press the DELETE key on your keyboard.

Related Topics


Links... (Edit menu)

Manages OLE objects that are linked from different files to a Design Essentials document. The Links window allows you to control how the object is updated, and allows you to change between versions of the object, without re-inserting it at its location in the document.

The Links command is unavailable if there are no OLE Links in the document.

    Related Topics


Displays the current links used in this document, their type, and their update status.

To change the update status of a link, click the link, and then click Automatic or Manual.

If the source file for the link cannot be found, the Update column will read Unavailable. This typically happens if the source file is on an unavailable network drive or has been moved.


Displays the name of the source file for the selected link.


Displays the type of source file for the selected link.


Specifies whether you want the selected link to be updated automatically or manually.

If you click Automatic, whenever you change the linked information in the original document, this document will be updated.

If you click Manual, you need to click Update Now when you want the information to be updated.


Click this to update the information in the selected link.


Click this to open the source file for the selected link.


Click this to change the source file for the selected link.

This is useful if you want to link information from a different document.


Disconnects the selected link.

This is useful if you no longer want changes in the source document to be reflected in your current document.


Show Frame Borders (View menu)

Displays the borders of all frames. Frame borders are displayed as black rectangles. When the mouse pointer is above a frame, the frame and all frames linked to it turn red (if they contain images) or blue (if they contain text).

All frames in a document are displayed until Show Frame Borders is unchecked.

Related Topics


Show Small/Large Page Tabs (View menu)

Decreases or increases the size of the tabs (located at the top of the Designs Window) representing the various pages of a design. If small tabs are displayed, the size of the page of the design you are modifying is increased. If large tabs are displayed (the default), the size of the page of the design you are modifying is decreased.

Related Topics


Add Pages (Page menu)

Adds a page, or a set of linked pages, to your document. The Pages window is displayed when you click Add Pages on the Page menu. When a page belongs to a set of linked pages, you must insert the entire page set into your document. After selecting the page(s) you want to add, click Apply. Apply adds the page(s) and continues to show the window.
Note

Some pages are specifically designed to be viewed next to other Pages (e.g., a double page spread). When you add this type of page, Design Essentials adds the extra Page(s) to the document automatically.

Related Topics


Displays either the first page of a set of linked pages or each page of a single page set.


Displays the pages at a larger or smaller size. Click the Large option to view the pages at a larger size.


Displays a range of pages and sets of linked pages that you can choose to insert into your document. Select a page or page set by clicking it, then adding it to the document with the Apply button.


Next Layout (Page menu)

Displays the following Layout. Choosing Next Layout repeatedly cycles through all alternative Layouts for the current Page. These alternative layouts are designed to work well with the surrounding pages.

Tip

You can cycle through Layouts by double-clicking a Page Tab, or by clicking the right mouse button on the Page Tab, and choosing Next Layout from that.

Related Topics


Remove Pages (Page menu)

Removes the currently selected Page and any pages linked to it, e.g., double-page spreads that are designed to be seen together.

Related Topics


First Page (Page menu)

Displays the first page in the document.

Related Topics


Last Page (Page menu)

Displays the last page in the document.

Related Topics


Next Page (Page menu)

Displays the page following the currently selected page.

Related Topics


Previous Page (Page menu)

Displays the page preceding the currently selected page.

Related Topics


 New Text Frame (Frame menu)

Displays a cross-shaped cursor that allows you to draw a new text frame anywhere within the current design.

Related Topics


 New Image Frame (Frame menu)

Displays a cross-shaped cursor that allows you to draw a new image frame anywhere within the current design.

Related Topics


 Move/Resize Frame (Frame menu)

When you select a text or an image frame that you have added and choose this option, the handles of the frame are displayed. You can then move or resize the frame. Note that this option is unavailable if you select a frame supplied with a Design Essentials design.

Related Topics


Delete Frame (Frame menu)

When you click on a text or an image frame that you have added and choose this option, you can delete an unwanted frame. Note that this option is unavailable if you select a frame supplied with a Design Essentials design.

Related Topics


Edit in Image Frame (Tools menu)

Allows you to edit images. You can edit the image by cropping, zooming and moving the image in its frame.

Tip

The quickest way to begin editing an image is to double click the image frame containing the image you want to edit.

Related Topics


Import File (Tools menu)

Imports a file into the currently selected frame.

When a text frame is selected, you can choose to import Text (*.TXT) or Rich Text Format (*.RTF) files. When an image frame is selected, you can choose to import a Windows Bitmap (*.BMP), Tagged Image File Format (*.TIF), Windows Metafile (*.WMF), PhotoCD (*.PCD), FlashPix (*.FPX), or OpenPage Drawing (*.OPD) image file.

To pop up a definition, click a box in this image.

Related Topics


Enter the name of the file you want to import, or select a file listed in the window above.


Lists the types of image files that you can import.

You can narrow the window display to only one type of image file, if you only want to see one type of image file.


If you check this box, then you cannot modify the image file after you have imported it.


Browse Images (Tools menu; Images button)

The Images window allows you to change the images that appear in your document. You can change the selected image for one of the images in the window by clicking OK or Apply. OK inserts the new image and closes the window. Apply inserts the new image and keeps the window open. If no image frame is selected when you choose to Browse Images, the first image frame on the page is automatically selected.  To pop up a definition, click a box or button in this image.
Note

Inserting an image into a Frame always replaces the current image.

In some designs, there is a special range of images chosen for particular frames which should only be replaced with a recommended image. These cases are described in the Images window. All other images can be replaced with any image you choose.

Tip

To retain the original image to use elsewhere, move the image onto the Scrapbook before inserting another image into the image frame.

Related Topics


Each tab represents a different image category. Click a tab to see the available images in that category.


Displays the images in a larger or smaller size. Click the Large option to view the images in a larger size.


Displays the range of images from which you can select one to replace an existing image in a design. Select an image by clicking it, then pressing the Apply button to insert it in a preselected image frame in your document.


Cycles to the next set of linked image frames in the document. Clicking Edit Next repeatedly cycles through all linked image frames within the document.


Browse Layouts (Tools menu; Images button)

Allows you to choose a Layout for the current page. When you click OK or Apply, the highlighted layout replaces the layout on the page. To change multiple layouts, just click Apply to change the current page’s layout, and click the Edit Next button to cycle through the pages. To pop up a definition, click a box or button in this image
Note

Some pages are specifically designed to be viewed next to other Pages (e.g., a double page spread). When you change the layout of this type of page, Design Essentials changes the layout of its partner pages as well to suit it. Design Essentials warns you before going ahead and changing the layouts.

Related Topics


Cycles to the next page in the document. Clicking Edit Next repeatedly cycles through all pages within the document.


Displays the layouts in a larger or smaller size. Click the Large option to view the layouts in a larger size.


Displays the range of layouts the current page—and any pages linked to it—can be modeled on. Select a layout by clicking it, then applying it to a page by pressing the Apply button.


Options (Tools menu)

Sets some options that allow you to control how Design Essentials operates.

To pop up a definition, click a box or a button in this image.


Design Essentials prints internal crop marks within the printed area of the document in gray. It prints external crop marks outside the printable area of the sheet.

Most designs print to the edge of your printer’s printable area. In these cases, external crop marks can not be printed.


A proxy image is a low-resolution version of an image.

Using proxy images for display speeds up Design Essentials every time it redraws the page on screen.

Using proxy images for printing speeds the printing, but decreases the quality of the print. Uncheck this box for high-quality printing.


The Search Path box allows you to add, remove and edit the search paths.

There are few situations that would cause you to change a search path. However, if you install Design Essentials, then change the drive mapping, you will need to edit the search path.

Never change the location of any images or designs installed to your hard disk, otherwise Design Essentials will not be able to find them.

What is a search path?

Design Essentials uses Search Paths to find the location of its designs and images. It reads the search path and adds the extra directories and file names to form a Path String. If it doesn’t find the required directories or files under the first search path, it attempts to find the file under the other listed search paths. Should it not be able to find the file on any of the search paths, Design Essentials displays an error, “File not found”.


The Display Quality options allow you to select between a faster and lower quality display, or a slower and higher quality one. Generally, faster machines will be able to show the high quality display well. However, slower machines will need to be set to the medium or low settings for best performance.


Enter the search path that points to the top level directory containing Design Essentials’ images and designs. You can use long file names if your operating systems supports them.

What is a search path?


Adds the string in the Edit box to the list of search paths.

What is a search path?


Removes the currently highlighted string from the list of search paths.

What is a search path?


Lists the current search paths.

What is a search path?


Help Topics (Help menu)

Displays the table of contents for the Help system you are currently viewing.


 What's This (Help menu)

What’s this is a tool that allows you to get help on any part of Design Essentials.

To use What’s This

1.	From the Help menu, choose What’s This.

2.	Click the menu item or object in Design Essentials you want help on. The help topic is displayed.


Tour (Help menu)

The Design Essentials Tour introduces you to Design Essentials. It shows you the type of products you can make with Design Essentials, and demonstrates the basics of creating a document.


About Design Essentials (Help menu)

Displays information about the current version of Design Essentials.


How to Zoom a Page

Zooming makes the page appear larger or smaller. You can zoom in or out in different increments, depending on which zoom method you use. Each method is listed on the View menu, under Zoom.

Full Width [image]: Displays the entire width of a page, but not necessarily all of its length.

Whole Page [image]: Displays the whole page—both width and height.

Zoom Rectangle [image]: Zooms into an area that you select.

Zoom In [image]: Zooms approximately 25% closer to the page.

Zoom Out [image]: Zooms approximately 25% further away from the page.

50%: Shrinks page’s size on screen to half its size.

100%: Approximates the page’s size when printed.

200%: Doubles the page’s size on the screen.


100% (View>Zoom menu)
100% (View [image] Zoom menu)

Resizes the page to approximate the appearance of the printed page.

Note

Your current screen size and resolution determine the accuracy of the approximation to printed size.

Related Topics


Full Width (View>Zoom menu)
 Full Width (View [image] Zoom menu)

Resizes the page(s) being displayed to show the full width. At times, the top or bottom of the page scrolls out of view. You can view these areas by moving the slider in the scroll bar.

Related Topics


Whole Page (View>Zoom menu)
 Whole Page (View [image] Zoom menu)

Resizes the page(s) being displayed to show its entire width and length.

Related Topics


Zoom Rectangle (View>Zoom menu)
 Zoom Rectangle (View [image] Zoom menu)

Enlarges the area you select, so that you can see it in greater detail.

When you choose Zoom Rectangle and move the mouse pointer onto the design, the mouse pointer changes to a large cross, with a magnifying glass alongside. You click the cursor in the position you want as the anchor point, and drag a rectangle around the area to be zoomed.

Note

On a slow computer, avoid zooming into too small an area. Zooming too far in can take a long time.

Related Topics


50% (View>Zoom menu)
50% (View [image] Zoom menu)

Resizes the page to half of its Actual Size. This could show more of the page, but in less detail.

Related Topics


200% (View>Zoom menu)
200% (View [image] Zoom menu)

Resizes the page to double its Actual Size. This shows greater detail.

Related Topics


Zoom In (View>Zoom menu)
 Zoom In (View [image] Zoom menu)

Increases the size of the page by 25%. This gives you a more detailed view of the page.

Related Topics


Zoom Out (View>Zoom menu)
 Zoom Out (View [image] Zoom menu)

Decreases the size of the page by approximately 25%. This gives you a less detailed view, but allows you to see more of the page.

Related Topics


How to View Frame Borders

You can choose to view the borders of every frame, or just the borders of the currently highlighted frame(s).

To view individual frames

Move your mouse across the top of a frame. This border, and the borders of all linked frames, become visible. The border is blue when the frame contains text, and is red when it contains an image.

To view all frames

From the View menu, check Show Frame Borders. All frame borders become visible.

Note

Frame borders do not appear on your printed document.


How to Apply a Paragraph Style

Paragraph styles determine the format of a paragraph.

To apply a paragraph style

1.	Click in the paragraph you want to apply the style to.

2.	Click the Paragraph Style drop-down list box to see the available styles.

3.	Scroll to the required style and click it. The new style is applied to the paragraph.

Related Topics


Add Text

You can add text by entering a text editor and typing.

To enter a text editor

1.	Select the frame containing the text you want to alter by clicking it.

2.	Click the Text button. The text window is displayed.

3.	Click in the text area and begin typing.

You can alter existing text in the text editor, or replace the text from outside Design Essentials. To replace the text entirely, you must Import a file in RTF or TXT format.


Deleting Text

You can delete all the text in a frame, or just a selected part of it.

To delete all the text in a Frame

1.	Click a text frame.

2.	Press DELETE. All the text in that frame, and all its linked frames is now deleted.

To delete selected text

1.	Select a frame.

2.	Enter the frame. That is, either double-click the frame, or click the Text button.

3.	Mark the portion of text to be deleted with your mouse.

4.	Press DELETE. The selected text is now deleted.


The page whose Tab is moved to the front.


See OptionsHID_VIEW_OPTIONS.


Design Essentials can import Rich Text Format files produced by Word versions 6 and 7. It does not import RTF files produced by Word 2.


How to Add Text and Images to the Scrapbook

When you are working on a document, you can store text and images on the Scrapbook.

To drag to the Scrapbook

1.	Click the text or image. Hold down the mouse button and drag into the Scrapbook.

2.	Release the mouse button to drop the text or image.

Note

The text or image remains stored in the Scrapbook, even if you change to another document. However, all information is removed when you exit Design Essentials.


How to Remove Text and Images from the Scrapbook

You can remove unwanted items from the Scrapbook by deleting them.

To delete from the Scrapbook

1.	Click the item on the Scrapbook.

2.	Press DELETE.

Tip

If you delete an item by mistake, use the Undo command (CTRL+Z) to place it back into the Scrapbook.


Click one of the buttons beside the topic.


Using Greek Letters

Some designs allow you to use Greek letters. Those that do have Greek letters display the Greek in the sample text.

Use the following tables to edit your Greek letters. The first letter in each line is a capital letter, the second is the same letter in lower case.

Letter	Name	Keystroke
Α α	alpha	A
Β β	beta	B
Χ χ	chi	C
Δ δ	delta	D
Ε ε	epsilon	E
Φ φ	phi	F
Γ γ	gamma	G
Η η	eta	H
Ι ι	iota	I
Κ κ	kappa	K
Λ λ	lambda	L
Μ μ	mu	M
Ν ν	nu	N
Ο ο	omicron	O
Π π	pi	P
Θ θ	theta	Q
Ρ ρ	rho	R
Σ σ	sigma	S
Τ τ	tau	T
Υ υ	upsilon	U
Ω ω	omega	W
Ξ ξ	xi	X
Ψ ψ	psi	Y
Ζ ζ	zeta	Z
Tip

To use a Greek capital letter, hold SHIFT down and press the required letter.

If you use Greek letters often, you might want to print this topic for quick reference. To print the topic, choose Print Topic from the Options pop-up menu.


Keyboard Shortcuts

General Design Essentials Keys

Press	To
CTRL+ALT+C	Displays the Color Schemes window.
CTRL+ALT+I	Displays the Images window.
CTRL+ALT+L	Displays the Layouts window.
CTRL+ALT+T	Displays the Text window.
CTRL+C	Copies the selected text to the clipboard.
CTRL+F	Toggles between showing and hiding frame borders.
CTRL+N	Begin a new document.
CTRL+O	Open an existing document.
CTRL+P	Print a document.
CTRL+S	Save a document.
CTRL+V	Pastes the contents of the clipboard into Design Essentials.
CTRL+X	Cut the selected text to the clipboard.
CTRL+Z	Undo the last change.
F5	Displays the next page layout.
F8	Opens text into MS Word for editing.
F9	Imports a file into Design Essentials, when a text or image frame is selected.
END	Displays the last page in the document.
HOME	Displays the first page in the document.
PAGE DOWN	Displays the next page in the document.
PAGE UP	Displays the previous page in the document.
Text Window Keys

Press	To
CTRL+A	Select all the text in the Text window.
CTRL+C	Copy the selected text to the clipboard.
CTRL+V	Pastes the content of the clipboard into the Text window.
CTRL+X	Cut the selected text to the clipboard.
END	Moves the cursor to the end of the line.
HOME	Moves the cursor to the beginning of the line.
PAGE DOWN	Displays the next page of text in the Text window.
PAGE UP	Displays the previous page of text in the Text window.
Tip

For quick reference, you might want to print this topic. To print the topic, click here with the right mouse button to make a pop-up menu appear. From the pop-up menu, choose Print Topic.


How to Add an OLE object

You can add an OLE object to a Design Essentials document in a number of ways. The easiest way is to drag and drop it.

To drag an object into Design Essentials

1.	From the originating program, select the object you want to drop into Design Essentials.

2.	Drag the object into Design Essentials and drop it into an image frame or onto the Scrapbook. This embeds the object.

Other methods

Creating an object with Paste Special is used when you can cut the object from another program into the clipboard.

Creating an object from an existing file is used when the object you want included into your document is already saved to a disk and you have the program that created it on your computer.

Creating a New Object is used when you want to include a new object from a program that is on your computer.


How to Create an OLE object with Paste Special

To cut and paste an OLE object into Design Essentials

1.	In the originating program, select the object.

2.	Cut it to the clipboard.

3.	In Design Essentials, click an image frame.

4.	From the File menu, choose Paste Special. The Paste Special box is displayed.

5.	Click the format relating to the application in which the object was created and click OK.

The OLE object is pasted into the selected image frame. You can double-click on it to edit it in the original application.


How to Create an OLE Object from a File

To insert an existing object

1.	Click an image frame.

2.	From the Edit menu, choose Insert New Object.

3.	Click Create From File.

4.	Click Browse and locate the file.

5.	Check the Link checkbox to link the object to the file. Ensure the Link checkbox is not checked if you want to embed the object.

6.	Click OK to create the object.

Tip

To update the object in your Design Essentials document automatically, link the object to the file.


How to Create a New OLE object

To create an object from a file

1.	Click an image frame.

2.	From the Edit menu, choose Insert New Object.

3.	Click Create New.

4.	Choose the program you want to create the object with. The program starts, allowing you to create the object.

5.	When you have created the object, choose Update from the File menu. The object is now updated into Design Essentials.

6.	To return to Design Essentials, click Exit from the File menu.


How to Edit an OLE object

To edit an OLE object

1.	Double-click the image frame that contains the object. The program in which the object was created opens. You can edit the object in this program.

2.	When you have finished editing the object, choose Close from the File menu. You are now returned to Design Essentials.


How to Update a Linked OLE Object

If you have linked the OLE object

1.	From the Edit menu, choose Links.

2.	Select the OLE object you want to update.

3.	Click Update Now. The OLE object is now updated.

Note

The Links option on the Edit menu is only available after you have used a linked OLE object within the current document.


How to Delete an OLE object

To delete an OLE object

1.	Click the image frame containing the OLE object.

2.	Click with your right mouse button. A pop-up menu is displayed.

3.	From the pop-up menu, click Delete Image. The OLE object is now deleted.


Designs window

Allows you to create a new document based on a Design. The designs are arranged into categories. You change to a different category by clicking its tab. To view the design in more detail, click the Size Large option. To view the pages within a single design, click the View Pages option. When you’ve chosen your design, highlight it by clicking it. Then press the OK button to create the new document.
To pop up a definition, click a box or button in this image.

See also: Design View Options


Displays a range of designs on which you can base your document. The designs are organized in categories, which group documents such as: newsletters, cards, and menus. Click a tab to view the designs in a category.


Displays the range of designs within a selected category on which you can choose to base your document.


Allows you to change the categories the designs are organized into from design type (newspaper, card, and so on) to design kit, where different types of design are organised by a common design style. (See: Design View Options


Displays the designs in a larger or smaller size. Click the Large option to view the designs in a larger size.


Displays either the range of available designs in a design category, or the pages within a specific design. To view the pages within a design, click the View Pages option.


Design View Options

Allows you to view the Designs by document type, or by kit. A kit is a collection of complementary designs (that is, designs sharing a common style or theme) that consists of:

a postcard

a note card

a letterhead

a name tag

a business card

a four-page brochure

a six-page brochure.


Arranges designs into categories based on document types. For example, Birthday Cards, Catalogs, Posters, Newsletters, etc.


Arranges the designs into categories based on style. For example, Classical, Contemporary, etc.


Arranges the designs into categories based on them. For example, Home, Office, Teenager, etc.


Click this to change the organization of designs.


Click this to print thumbnails of the designs.


Double-click [image] to open a folder


How to Enter and Edit Text

You can change text using a variety of methods.

To edit text

1.	When you want to edit a specific text in the document, click the frame containing the text.

2. Click the Text button. The Text window, containing text for you to edit, is displayed. 3. Edit the text.
4.	When you are satisfied with your text, click the Apply button. Your text is applied to the page.

5.	Once you have applied your text, click Edit Next to edit the next piece of text. Otherwise, click OK to stop editing text.

Other Methods

MS Word allows you to edit long pieces of text easily.

You can also create text in other programs and bring it into your Design Essentials document.


How to Enter and Edit Text in Other Programs

You can create text in the program of your choice and bring it into Design Essentials.

To bring text created in another program into Design Essentials

1.	Select the text.

2.	Click down and hold the left mouse button over the selected text.

3.	Drag to a text frame or the Scrapbook and release the mouse button.

In Windows 95, if you can not see Design Essentials, drag the text or image to the Design Essentials button on the taskbar to make Design Essentials appear.

Other methods

Importing text from an existing file. If you have your text saved as a Rich Text Format (RTF) or Text Only (TXT) file you can import your text.

You can also cut or copy text from another program and paste it into Design Essentials.PASTE

Note

If your text-creation program does not allow you to drag and drop text, try one of the other methods of transferring text.


Edit in MS Word (Tools menu)

To edit text in Word, drag the text into Word or choose Edit in MS Word from the Tools menu.

To edit text in Word

1.	Click the frame containing the text you want to edit.

2.	Choose Edit in MS Word from the Tools menu. Word starts and opens your text. You can edit the text.

3.	When you are finished editing the text, return to Design Essentials and click the Apply button. The changed text is applied to the page.

4.	When you are satisfied with the text, click OK to finish editing.

Note

MS Word remains open for further editing until you close it.


Updates any changes you have made within Word and displays them in Design Essentials.


Updates any changes you have made within Word and displays them in Design Essentials.


Updates any changes you have made and removes the text from Word.


Displays a range of alternative layouts for the current page, and any pages linked to it.


Editing Text in the Text Window

To edit text

1.	Click the Text button. The Text window is displayed.

2.	The text from the first frame, and all its linked frames, is visible in the Text window. You can edit the text.

3.	When you are satisfied, click Edit Next. The text in the next text frame, and all its linked frames, is displayed.

Tip

Clicking Edit Next repeatedly cycles you through all the text frames in a document. When you have seen the text in all the frames, the text in the first frame is redisplayed.


Insert New Object (Edit menu)

Inserts a new OLE object into the selected frame.

The Create New option allows you to create a new OLE object. It loads the program used to make the object type that is highlighted in the Object Type list.

Create from File allows you to open an existing file and insert it into the image frame as an OLE object. You can choose to link the object to the file, so that the content of the object changes when the source file changes.

Tip

You can also adjust whether the object is linked or not from the Links box.

    Related Topics


Specifies whether the embedded object will appear in the document as an icon or whether the actual contents of object will always be visible.

If you select Display As Icon, you can open the object in your document by double-clicking its icon.


Shows the type of file you are inserting. This information changes depending on the filename you specify.


Click this to create a new object to insert into the file that is currently open. The new object will be of the type you specify, and will be inserted ready for you to enter information into it.


Click this to insert an entire file into the document that is currently open.

The file will be inserted as an object that you can edit with the program used to create the file.


Lists the types of files that can be inserted.


How to Open a Document

To open a document you have saved to disk

1.	Click the Open button on the toolbar.

2.	Open the folder that you stored the document in.

3.	Click the document, or enter the document’s name in the File Name box.

4.	Click Open.

Tip

Your current folder is named beside Look In. To see where the folder is located in the hierarchy of folders, click the Look In box. To move to a folder in the hierarchy of folders, click that folder.

To open a folder inside the current folder, double click [image].

 Related Topics


Text Frame

You can add your text to this frame by clicking the Text button.


Image Frame

You can change this image by selecting an image from the Images window. To display the images window, click the Images button.


Browse Text (Tools menu; Text button)

You can import and edit text. You can also apply styles. Importing When you import an RTF or TXT file, it replaces the text currently in the Text window. RTF is the best format in which to import text when it is styled with the style  names used by the text frame. Formatting, such as bold and italics, is disregarded when you import the text. Editing You can edit the text by clicking the text, deleting the sample text and adding your own.  To pop up a definition, click a box or button in this image.
Related Topics


Displays all text within the highlighted frame, and all frames linked to it. To remove the sample text and add your own, click at the end of the text and press BACKSPACE until all the text is removed. You can then add your own text.


Cycles to the next set of linked text frames in the document. Clicking Edit Next repeatedly cycles through all linked text frames within the document.


Formats a paragraph with a specific style. Choosing a different style changes the style of the paragraph where the cursor is positioned.


This button is only enabled if you are editing text in a text frame that you have added. It allows you to modify the font, color, and format of paragraph styles in added text frames.


Opens a Text (*.TXT) or Rich Text Format (*.RTF) file in the current text frame or set of linked text frames, replacing the existing text.


Printing a Single-sided Business Card

This type of document is best printed on a sheet of Avery 8371 card. (You can use letter paper if the Avery paper is unavailable, but you must take care to cut it correctly).

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print business cards

1.	Insert the card or letter paper into the printer in a portrait orientation.

2.	Click the OK button in the Print box.

3.	Collect your print when it is printed.

4.	Carefully separate the cards along the perforations.


Printing a Business Card

This type of document is best printed on a sheet of Avery 8371 card. (You can use letter paper if the Avery paper is unavailable, but you must take care to cut it correctly).

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print business cards

1.	Insert the card or letter paper into the printer in a portrait orientation.

2.	Click the OK button in the Print box.

3.	When the first side is printed, flip the paper over and re-insert it into the printer.

4.	When the card is printed, carefully separate the cards along the perforations.


Printing a Single-sided Announcement, Invitation, or Card

If you choose to print on only one side of a sheet of letter paper, four small pages of identical size are printed in such a way that the entire sheet of paper is used, and you fold the card twice. The recommended paper is Canon Greeting Card GC-101.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a card

1.	Insert the paper into the printer in a portrait orientation.

2.	In the Print box, check the Crop Marks option. This prints crop and fold marks, which assist you in cropping and folding the card correctly.

3.	Make sure that All 2 Pages is selected, and that the Double-sided printing box is unchecked.

4.	Click the OK button in the Print box.

5.	Once it is finished printing, trim the card along the solid black crop marks.

6.	After trimming the card, score it along the fold marks using a thin, blunt instrument, such as the back of a table knife. Scoring helps you to fold it neatly.

7.	After scoring the card, fold it in half from top to bottom. Then fold it in half again from left to right.


Printing an Announcement, Invitation, or Card

You can choose to print either on one side of a sheet of Canon Greeting Card GC-101 (or even an ordinary sheet of Canon coated letter paper), or on both sides of a sheet of Avery 5315.

If you choose to print single-sided, follow the procedure: Printing a Single-sided Announcement, Invitation, or Card.

If you choose to print double-sided, follow the procedure: Printing a Double-sided Announcement, Invitation, or Card.


Printing a Double-sided Announcement, Invitation, or Card

If you choose to print a card on both sides of a sheet of Avery 5315, you need to print the front and back pages (that is, page 1 of the design) on the one side, then flip the paper to print the inside pages of the card (page 2 of the design). After printing one card, you can print another card on the other half of the paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

Tip:

When you only want to print one double-sided card, it is a good idea to only insert one sheet of Avery 5315 in the printer (otherwise, if you send the entire card to print, the inside pages will print on a second sheet).

To print a double-sided announcement, invitation or card

1.	Insert Avery 5315 cards or sheets of paper into the printer in a portrait orientation.

2.	Select Pages in the Print Range box, and enter the number 1 in both the From: and To: boxes in the Print Range box.

3.	Enter the number of copies of the design that you want to print in the Copies: box.

4.	Click the Double-sided box to choose this option.

5.	Click the OK button in the Print box.

6.	After page one of the design (the front and the back of the card) has printed, flip the printed sheets over and reinsert them into the printer.

7.	Choose Print again.

8.	Enter the number 2 in both the From: and To: boxes.

9.	Enter the number of copies required.

10	Click the Double-sided box.

11.	Click OK to print the inside pages of the card on the back of the paper.

12.	To print another card on the other half of the paper, rotate and reinsert the paper into the printer, then repeat the above procedure.

13.	When you have finished printing, fold the paper in half and carefully separate the two cards.

14.	Fold each card in half.


Printing a Four-page Brochure

This type of document is best printed on a sheet of Canon coated letter paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a four-page brochure

1.	Insert the letter paper into the printer in a portrait orientation.

2.	In the Print box, check the Crop Marks option. This prints crop and fold marks, which assist you in cropping and folding the brochure correctly.

3.	Click the OK button in the Print box.

4.	When the first side is finished printing, flip the paper over and re-insert it into the printer.

5.	When the brochure is printed, score it along the fold marks using a thin, blunt instrument, such as the back of a table knife. Scoring the brochure assists you in folding it.

6.	Fold the scored brochure so that the long side of the paper is folded in half.


Printing a Six-page Brochure

This type of document is best printed on a sheet of Canon coated letter paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a six-page brochure

1.	Insert the letter paper into the printer in a portrait orientation.

2.	In the Print box, check the Crop Marks option. This prints crop and fold marks, which assist you in cropping and folding the brochure correctly.

3.	Click the OK button in the Print box.

4.	When the first side is finished printing, flip the sheet over and re-insert into the printer.

5.	When the brochure is printed, score it along the fold marks using a thin, blunt instrument, such as the back of a table knife. Scoring the brochure helps you to fold it neatly.

6.	Fold the scored brochure so that the long side of the paper is folded in thirds.


Printing a Letterhead, Sign, Flyer, or Calendar

This type of document is best printed on Canon coated letter paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a letterhead, sign, flyer or calendar

1.	Insert as many sheets as are required into the printer in a portrait orientation.

2.	Click the OK button in the Print box.


Printing a Folded Menu

This type of document is best printed on a sheet of Canon coated letter paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a menu

1.	Insert the letter sheet into the printer in a portrait orientation.

2.	In the Print box, check the Crop Marks option. This prints crop and fold marks, which assist you in cutting and folding the menu correctly.

3.	Click the OK button in the Print box.

4.	When the first side is printed, flip the paper over and re-insert it into the printer.

5.	When the menu is printed, score it along the fold marks using a thin, blunt instrument, such as the back of a table knife. Scoring the menu helps you to fold it neatly.

6.	Fold the menu so that the short side of the paper is folded in half. The menu will be tall and narrow.


Printing a Newsletter or a Large-format Menu

This type of document is best printed on Canon coated letter paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a newsletter or a large-format menu

1.	Insert paper into the printer in a portrait orientation.

2.	Select Pages in the Print Range box, and enter the number 1 in both the From: and To: boxes.

3.	Enter the number of copies of the design that you want to print in the Copies: box.

4.	Click the OK button in the Print box.

5.	When the first side has printed, flip the printed sheets over and re-insert them into the printer.

7.	Choose Print again.

8.	Enter the number 2 in both the From: and To: boxes.

9.	Enter the number of copies required.

10.	Click the OK button in the Print box.

11.	Repeat steps 2 to 10 for each subsequent page of the newsletter or menu, entering the appropriate page number each time in the Print Range boxes.


Printing a Name Tag

This type of document is best printed on a sheet of Avery 5383 name tags. (You can use letter paper if the Avery paper is unavailable, but you must take care to cut it correctly).

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a name tag

1.	Insert the Avery 5383 into the printer in a portrait orientation.

2.	Click the OK button in the Print box.

3.	When the print is finished, carefully separate the name tags along the perforations.

4.	Place the name tags in the name tag holders according to the Avery instructions.


Printing a Postcard

This type of document is best printed on a sheet of Avery 5389 postcards. (You can use letter paper if the Avery paper is unavailable, but you must take care to cut it correctly).

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a postcard

1.	Insert the postcard or letter paper into the printer in a portrait orientation.

2.	Click the OK button in the Print box.

3.	When the first side is printed, flip the paper over and re-insert it into the printer.


Printing Different Types of Brochure Designs

There are various types of brochure designs that are printed, scored, and folded in different ways. To view the instructions for printing, scoring, and folding a particular brochure, choose that brochure from the Designs Window, then choose the Print option.


Printing a Brochure

This type of document is best printed on a sheet of Canon coated letter paper.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a brochure

1.	Insert the letter paper into the printer in a portrait orientation.

2.	In the Print box, check the Crop Marks option. This causes the brochure to be printed with crop marks, which assist you to fold the brochure correctly.

3.	Click the OK button in the Print box.

4.	When the first side is printed, flip the paper over and re-insert it into the printer.

5.	Once it is finished printing, trim the brochure along the solid black crop marks.

6.	After trimming the brochure, score it along the fold marks using a thin, blunt instrument, such as the back of a table knife. Scoring the brochure helps you to fold it neatly.

7.	Fold the scored brochure so that the long side of the paper is folded in thirds. The brochure will be tall and narrow.


Printing a T-shirt Transfer

This type of design is best printed on a sheet of Canon TS-101 T-shirt transfer.

Click here when printing to a BJC-610 or a BJC-620 under Windows 95

To print a transfer

1.	Insert the transfer into the printer in a portrait orientation, with the green lines at the back of the sheet.

2.	Click the OK button in the Print box.

3.	Your transfer is printed onto the T-shirt transfer in reverse. Apply the transfer to a T-shirt following the T-shirt transfer instructions.

Note:

If you want to print a non-T-shirt design onto a T-shirt transfer, see Printing a Non-T-shirt Design onto a T-shirt Transfer.


Printing a Non-T-shirt Design onto a T-shirt Transfer

When you print a T-shirt design onto a T-shirt transfer, Design Essentials automatically mirrors the design for you before printing it. If, however, you want to print a non-T-shirt design onto a T-shirt transfer, you need to set the printer settings beforehand to ensure that a mirror image of the design is printed.

To set the printer to print a mirror image

1.	With the design that you want to print onto a transfer displayed, choose the Print option.

2.	Click the Setup button to display the Print Setup box.

3.	Click the Properties button to display the Printer Properties box.

4.	Click the Graphics tab, and check the Print as a mirror image box in the Special box.

5.	Click the OK button twice to return to the Print box.

6.	Insert the transfer into the printer in a portrait orientation, with the green lines at the back of the sheet.

7.	Click the OK button in the Print box.

8.	Your transfer is printed onto the T-shirt transfer in reverse. Apply the transfer to a T-shirt following the T-shirt transfer instructions.


Scrapbook

Place your ‘scraps’ on the Scrapbook. You can drag pieces of text and images to the Scrapbook for storage. To move items on the Scrapbook into a frame, simply drag and drop it into the required frame.


Tips

The Tips section provides some tips on using Design Essentials.


Page Tab

There is one page tab for every page in a document. The page tabs are displayed in their reading order, rather than their printed order. That is, once you print and (possibly) fold the document according to the printing instructions, the pages appear in the order shown by the page tabs. You can re-arrange pages by dragging the tab to a different location.

Click each page tab to see its page.


Page

This is a Design Essentials page. Move your mouse over this page to see if there are any text or images you can change. If there are, this is indicated by a blue outline (in the case of editable text) or a or red outline (in the case of an editable image).


linked frames
linked frames (definition)

Linked frames connect the image or text in one frame to another frame.

When you move the mouse pointer across a frame it becomes highlighted. Any linked frames will also be highlighted. All highlighted frames are shown on the page tab.

Linked Image Frames duplicate the image throughout a document. Changing one of the images changes all the images.

Linked Text Frames can duplicate text throughout a document. They can also share a piece of text—the text flows from the first frame to the following one.


Retains your changes and closes the window.


Discards any changes made within the window and closes the window.

All the changes you have applied to the document are retained.


Applies your changes and continues to display the window.


Clicking Move allows you to change the position of the image when you have zoomed or cropped it.


Clicking Default returns the image to its original size and location.


Clicking Crop allows you to crop an image. (Cropping is cutting away an area around an image, so that you can see only the required part of the image.) This allows you to adjust exactly what portion of the image you see. It is especially useful for when using photographs.


Increases or decreases an image’s zoom. Increasing a zoom makes the image larger. Move the slider up to increase the zoom.


Applies your changes and exits the Editor


Discards your changes and exits the Editor.


Displays thumbnails on the left at a smaller or larger size. A smaller size allows you to view more thumbnails at a time. A larger size allows you to see greater detail.


Displays either sets of linked pages, or the pages within a page set itself.

Clicking Sets displays the first page of each set of linked pages.

Clicking Pages displays each page within the highlighted page set.


Displays a series of thumbnails, illustrating your available choices. The thumbnail that is highlighted (outlined in blue) is the currently selected choice.


Setting the BJC-610 Optimum Print Quality Under Windows 95
Setting the BJC-610 & BJC-620 Optimum Print Quality Under Windows 95

For the BJC-610 & BJC-620 to print at the optimum quality, you must set the following properties in the printer’s property sheet.

To obtain the optimum print quality

1.	In the Properties, click the Graphics & Color tab.

2.	Set the Color Mode to Manually Set Color. The Manual Color Settings box is displayed. Check the Disable Color Matching checkbox and press OK. Now set the Halftoning to Smooth.

3.	Click the Quality tab.

4.	Set your printer’s resolution to 360×360, the Media Choice to Plain Paper, and the Print Quality to High Quality Graphics.

5.	Click OK. Your printer is now set to print at optimum print speed and quality.

Note

For extremely high quality printing, set the Resolution to 720×720. However, this increases the amount of time your computer spends printing.


Locating Your Printer's Property Sheet
Locating Your Printer’s Property Sheet

To access your printer’s Property Sheet

1.	Open My Computer.  It is located on the Windows 95 desktop.

2.	Open Printers.

3.	With your right mouse button, click on your printer.  A pop-up menu is displayed.

4.	Click Properties on the pop-up menu. The property sheet for the printer is displayed.

For the BJC-610 & BJC-620 to print at the optimum quality, you must adjust your printer to the following settings.

To obtain the optimum print quality

1.	In the Properties, click the Graphics & Color tab.

2.	Set the Color Mode to Manually Set Color. The Manually Set Color box is displayed. Check the Disable Color Matching checkbox and press OK. Now set the Halftoning to Smooth.

3.	Click the Quality tab.

4.	Set your printer’s resolution to 360×360, the Media Choice to Plain Paper, and the Print Quality to High Quality Graphics.

5.	Click OK. Your printer is now set to print at optimum print speed and quality.

Note

For extremely high quality printing, set the Resolution to 720×720. However, this increases the amount of time your computer spends printing.


Overview of Terms
Explanation of Terms

Change Image Color Scheme Design Document Edit Image Edit in Image Frame Frame Image File Image Frame Image	Layout Linked Frames Linked Pages OLE object Page Set Page Recommended Image Sheet Text Frame Text


Change an image (definition)

To replace an image with another image. You can replace an image from the Images window or by dragging an image file into the frame.

Note

Changing an image is different from editing an image.

In some designs, there is a special range of images chosen for particular frames which should only be replaced with a recommended image. These cases are described in the Images window. All other images can be replaced with any image you choose.


Color Scheme (definition)

Each color scheme consists of a range of colors. Each particular range of colors can be applied to your document to give it a different appearance.


Design (definition)

Forms the basis for each document you create. In designs that have replaceable images, there are also one or more images recommended for each particular frame.


Document (definition)

Created by you when using Design Essentials. You create a document by choosing a design as a starting point, then changing page layouts, editing text, choosing images and the color scheme.


Edit Image (definition)

Changing the size or portion of the image that can be seen. You can only edit an image on the page (by editing the image in the frame).

Note

Editing an image is different to changing the image from the Images window.


Edit in Frame (definition)
Edit in Image Frame (definition)

Editing in an image frame allows you to crop, move and zoom an image within the frame. To edit an image, click a frame, then select Edit in Image Frame from the Tools menu.


Frame (definition)

Marks the location of, and contains, text or images.


Image Frame (definition)

A frame that contains only images. When you drag the mouse pointer over an image frame, its border appears red.


Image (definition)

Any photograph, drawing or OLE object is referred to in this help system as an image. Images are always placed inside image frames.

Note

Some images are an intrinsic part of the design and can not be edited. These images are not in a frame, so no red frame border appears when you drag your mouse pointer over them.


Layout (definition)

An arrangement of text, images, typography, color, etc. on a page. You select a layout from a range of possible layouts in the Layouts window.


Linked Pages (definition)

Some pages are dependent on other pages to complete the design. The dependent pages are linked together into a page set. Members of page sets can only be added, removed and have their layouts changed, together.


OLE object (definition)

OLE is a means by which a program can place its contents into another application. So, an OLE object can range from a CorelDraw! drawing to an Excel spreadsheet. When you edit an OLE object by choosing Edit in Image Frame from the Tools menu, the program that created the object is started, and the object loaded into it.


Page Set (definition)

A set of linked pages.


Page (definition)

In Design Essentials, each page is shown separately under a page tab. Depending on the design, several pages may print on each sheet. With this type of design, you must fold sheets after printing to complete the product.


Recommended Image (definition)

An image that is well-suited to being placed in a frame. Recommended images are located on the Recommended tab in the Images window.


Sheet (definition)

Each piece of paper you feed into your printer is a sheet.

Note

A sheet is different from a page.


Text Frame (definition)

A frame that contains text. When you drag the mouse pointer over a text frame, its border appears as a blue rectangle.


Text (definition)

The words that appear in the Text window. These words can be from a single text frame, or from multiple linked text frames.

Note

Some text is an intrinsic part of the design and can not be edited. This text is not in a frame, so no blue frame border appears when you drag your mouse pointer over it.


Image File (definition)

A file on disk containing an image in Bitmap (*.BMP), TIFF (*.TIF), PhotoCD (*.PCD), Windows Metafile (*.WMF), FlashPix (*.FPX), or OpenPage (*.OPD) format.


OLE Server
OLE Server (definition)

An OLE 2.0-capable program that created the OLE object.


Scoring and Folding Printed Designs
Scoring and Folding Your Printed Design

Scoring

When you are required to fold a product that is printed on letter paper, it is advisable to score the sheet. To see where the score marks are to go, turn on Crop Marks in the Print box. The score marks are printed as dotted black lines.

Folding

Some products are designed to be folded. The following illustrations demonstrate how to fold each of the products that you are required to fold.

Folding a  double-sided announcement, invitation or card		Has two pages and prints onto half of one Avery 5315 sheet.
Folding a  single-sided announcement, invitation or card		Has two pages and prints onto one sheet of letter paper.
Folding a double-sided brochure		Has four pages and prints onto one sheet of letter paper.
Folding a six-page, double-sided brochure		Has six pages and prints onto one sheet of letter paper.
Folding a one-sheet, tall and narrow menu		Has two pages and prints onto one sheet of letter paper.
Note

Complete printing, scoring and folding instructions are shown during printing when you check Show Help in the Print box.


Making an indented line in the paper using a thin, blunt instrument such as the back of a table knife. Score marks help you to fold the sheet neatly.


Each page is indicated by a page tab, e.g., a document with four pages has four page tabs.


Canon, BJ, BJC, and Bubblejet are trademarks of Canon Inc.
Design Essentials, OpenPage and PhotoEssentials are trademarks of Canon Information Systems Research Australia Pty Ltd
Other brand and product names are trademarks or registered trademarks of their respective owners.

Software, images, designs and text Copyright [image] Canon Information Systems Research Australia Pty Ltd 1992–1997.

This document, as well as the software described in it, is furnished under license and may only be used or copied in accordance with the terms of such license. The content of this online Help is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Canon Information Systems Research Australia Pty Ltd. Canon Information Systems Research Australia Pty Ltd and its agents assume no responsibility or liability for any errors or inaccuracies that appear in this document.

Written and designed at Canon Information Systems Research Australia Pty Ltd, 1 Thomas Holt Drive, North Ryde, NSW 2113, Australia.


Importing Your Own Images

Images on a CD

Design Essentials requires the Canon Creative CD #2 to be inserted into a CD Drive whenever Design Essentials is open.

When you want to use an image from a CD other than the Canon Creative CD #2, you must either place the CD in a separate CD Drive, or copy the required image to your hard disk, before including in your document.

Don’t change an image’s location and name once it is imported

Before importing an image, place it in a directory and give it a name that you will not change.

Once you have imported an image, do not move or rename it, otherwise Design Essentials will not be able to display or print the image.